Fall General Meeting

Pine River Boat Club

Sept 3, 2006

At the Lurgan Beach Clubhouse of the Pine River Boat Club

Attendance 15 members

1) Call to order: 10:34

2) Commodore’s Remarks: Paul welcomed the members. He expressed his thanks to the Directors for their support over the past two years and spoke to the advances the club had made in the past two years.

3) Minutes of the Previous Meeting & Directors : The Minutes of the Spring General meeting were read. The Minutes of the previous Directors’ meeting were read for information.

G06-005 BIRT the minutes of the May 21, 2006 meeting be approved as read.

Moved Gordon Cale            Seconded Tim Johnston    Carried

4) Treasurer’s Report: The Treasurer reviewed the receipts and expenditures to date and provided a written report that is attached.

G06-006 BIRT the Treasurer’s Report be approved.

Moved Liliane Nolan           Seconded Dave Hyman     Carried

5) Officer’s Reports

G06-007 BIRT the reports of the Officers be received at the call of the Chair.

Moved Gordon Cale            Seconded Renzo Marcone            Carried

a) Secretary: The Secretary reported that the shares for 2005 and 2006 were available from the Secretary for members present. Those not collected would be mailed. The process for receiving shares was described.

The recent efforts to establish a better key control and recover keys from lapsed members was described. Members will receive their key only from the secretary. Members were also requested not to open the gate for non members.

The use of e-mail to contact members for the past year was reported. There have been 4 general e-mails. Three were meeting or event reminders and one was a caution regarding the channel in the lake.

b) Vice Commodore: Renzo praised the work of other Directors, especially the leadership of Paul Proudfoot.

c) Rear Commodore: Dave added the names of John Nolan and Larry Rice to the list of members that had provided him valuable assistance. 

Six signs have been made and are waiting to be picked up. They say “No wake, dead slow in river”. Plans are progressing for new gate signs.

We continue to look for a work boat for putting in markers.

A recent estimate set a price of $10000 on possible electrical upgrades on the north side.

Members were reminded that there are floatation devices in the shed to assist with removing your docks.

A pump experiment took place recently. 

d) Fleet Captain: There were two parties this year but the weather seemed to be against us. It was either too nice (Civic Holiday) or cold and raining  (last night) The parties should be about at break even when the accounts are settled. Thanks to many hands that make light work. 

e) Harbour Masters: Progress. Peter Palubiski spoke for the Harbour Masters in asking members who have a problem with a rock to try to identify its location. Peter and Don Voll provided advice about use of the river. Members are reminded that it is a club rule that docks are to out of the river by Thanksgiving. If there is a reason a dock will be in later they must inform the appropriate Harbour Master. A member raised a concern with the steel stakes marking dock locations on the North side. These were seen as a potential danger. The matter was referred to the North Harbour Master. 

6) Elections: The Secretary was asked to run the elections for the Board. The responsibility of the members to elect Director was described as was the responsibility of the Directors to appoint the Officers. The list of current directors that had indicated a desire to stand was read. The Secretary called for additional nominations three times. There being no further nominations the following motion was put.

G06-008 BIRT the following members be elected to the Board for a term of September 2006 to September 2007.

Gordon Cale, Richard Heath, Dave Hyman, Tim Johnston, Renzo Marcone, Liliane Nolan, Peter Palubiski, Paul Proudfoot, Dan Sevcik, John Wood

Moved Gordon Cale            Seconded Gus Kosi            Carried

G06-008 BIRT Paul Buttinger and Barry Cress be approved to sit as no voting Directors at large.

Moved Gordon Cale            Seconded John Wood        Carried

7) Action Items

            a) Fees: The Commodore explained the rationale for returning the fees to the previous level of $200 for on time payment. The following motion was provided as notice at the Spring meeting and by e-mail in notice of this meeting.

G06-009 BIRT the on time dues be raised to $200 and the late pay dues to $250 for renewed membership for the 2007 season.

Moved Paul Proudfoot        Seconded John Wood        Carried

Peter Palubiski suggested that the on time date be moved to the Fall from the Spring or that payment by a date in the Fall would be at a reduced rate. After some discussion the Chair agreed to refer the timing of dues payment to the Directors. 

8) Concerns of Members

            Janet Cress asked in light of a previous statement that members should not provide their keys to non members whether she was right to let the Township in to move material from the beach. It was noted that as our landlord the Township had the right to enter.

            Bill Bowers raised a concern whether e-mail was being sent “blind”. He was assured that it was. He then asked how we will recover the keys in the hands of lapsed members. The steps taken were listed. A general discussion took place with a variety of suggestions about key control. It was suggested that the keys and gate be programmable. The issue was referred to the Directors.

9) Adjournment

BIRT the meeting adjourn

Moved Dave Hyman            Seconded Doug Spitzer     Carried

The meeting adjourned at 11:42am

 ______________________________

Gordon Cale, Secretary Pine River Boat Club